If you are not already using Gmail to handle your domain’s email (I highly recommend this as well – see earlier post), then you will need to setup a Google account in order to use Google Docs. All of this is listed under the heading, Google Apps.

The Administrator(s) and/or document authors decide with whom to share each document. There are several ways to organize the documents, including folders. Alas, you can’t share folders. Go ahead and organize all of the documents you have access to, but they will not be located in the same folders for other users. This does allow for individual flexibility on how to organize and find your docs.

Google Docs provides a way to create new documents in addition to uploading documents. Microsoft Office document types are supported, as well as PDF uploading. There is a limit to the size of the files, the total storage space, and the number of users – but you can easily upgrade to a paid, enhanced version if you outgrow the free version.

The real power in Google Apps is in Forms and Sites, IMO. Forms are a powerful way to collect information, including automatically including user names and timestamps. Sites is a way to put your Forms, as well as an impressive array of Gadgets and page types, together to form a multi-page company Intranet. Sweet.