Welcome to CoakleySBS LLC!
CoakleySBS LLC offers accounting services to small businesses. Whether you want to outsource the entire accounting function or only specific tasks, or just need occasional Controller-level assistance, I can help.
I am extremely proud to be entering my fifth year in business, growing one referral at a time. My commitment to integrity, quality work, and economical pricing has earned me the trust and loyalty of my clients and the honor of continued referrals.
Services
- Accounts Payable
- Accounts Receivable
- Bank Reconciliations
- Cash Management
- General Ledger
- Standard Financial Reporting
- Custom Financial Reporting
- Balance Sheet clean-up
- Inventory Accounting
- Fixed Asset Accounting
- Advanced Excel spreadsheets to suit any task
- Accounting Software Setup or Conversions
- Chart of Accounts redesigns
- Pre-audit assistance
- Tax Returns via Service Partner, Jane Hansen, CPA
- Payroll Services via Service Partner, PayChoice
- HR Services, Retirement Plans & Insurance via Service Partner, PayChoice
Delivery of Services
- We perform most of our services at our office in Plano, TX.
- For clients who maintain their own accounting software, we utilize secure internet connections to remotely perform tasks directly on the clients’ system.
- When it makes sense, I will setup a “virtual me” at the client’s office by installing a computer at the client location. I can then remote-control the workstation when needed, without disrupting client staff or requiring the use of a client computer.
- For clients who prefer to have us host their accounting functions, we utilize software located on our own server.
- Initial consultations (no charge!), occasional on-site work, and staff training sessions are performed at your office as needed.
Industries
My current clients represent the following industries:
- Construction
- Legal
- Manufacturing
- Merchant Payment Processing
- Performing Arts
- Publishing
- Restaurant
- Software Development & Sales
- Venture Capitalism
Don’t see your Industry here? Please give me a call! Most small businesses require the same set of core accounting needs. If I don’t think we can do an outstanding job for you, I will do my best to help you find someone who can.
Our Method
Careful record-keeping is the key to accurate books and related financial statements. It also makes good business sense to ensure you have reliable information about the key components of income, expense, liability, and investment. The IRS and state and local governments require businesses to keep accurate records and documentation. IRS regulations now permit access to your electronic accounting software, and their review is not necessarily limited to the originally stated audit period.
CoakleySBS scans all documents that are not already in electronic form and attaches them directly to the transactions that are recorded in our accounting software. With a click of a button, we are then able to quickly and efficiently retrieve a copy of any bill, sales invoice, or related spreadsheet or correspondence. We maintain this electronic file cabinet along with traditional paper files for all source documents.
We will reconcile cash records to the bank account(s) daily or weekly, depending on the needs of your business.
We deliver all reports electronically via email attachments, which can be password-protected if desired.
Many businesses do not realize that they have scan-to-email capability. I can determine if your office has what it needs and set it up for you. You can then scan source documents (bills to pay, tax notices, receipts, etc.) directly to a dedicated email inbox at my office.
Security
All of our data is stored on our server, which is backed up every day. Our backups are twofold: one local and one remote. We also back up and save your company files during each month-end close, freezing a monthly snapshot of your records for safekeeping.
All user names and passwords are stored on an encrypted USB drive, which is also backed up to the server. Every password is different; there are no “master” or shared passwords for any company or among our clients. Currently, the only person with access to passwords is myself (unless we have made special arrangements to allow limited access for CoakleySBS employees).
Rates
My rates are reasonable because my overhead is low. I typically bill by the hour at rates ranging from $25 – $60/hr, depending on the task and the industry.